![]() ![]() “Signed and sworn (or affirm) to before me this_ day of _, 20_.”Īnd completed with notary seal and signature. An acknowledgement must be added by the Notary Public such as The document should be signed in the presence of the Notary Public. Documents not issued by government offices should be notarized by a local authorized Notary Public first.Please follow instructions listed below carefully prior to mailing in your documents. Authentication by the US State Department is mandatory if the document originates in states under the jurisdiction of the Chinese Embassy in DC. You must first have the documents notarized (if applicable), authenticated by Secretary of State (or US Department of State). Vital records such as birth certificate, death certificate or marriage certificateĬertificate of business good standing, financial statement, etc Business contracts or agreements Board ResolutionĬEV is qualified to assist you in obtaining Chinese Consulate and Embassy document authentication. Your document is approved and authorized for use in China.Įxamples of documents that can be authenticated:Īffidavit of Single Status, Relinquish of Inheritance Diploma, degree, TEFL, TESOL, school transcript Power of Attorney for real estate/property transactions in China No criminal record such as local police, state or FBI background checkĬopies of documents such as passport, driver’s license, etc After verification, the Chinese Embassy or Consulate General will affix a Chinese Consulate authentication seal and signature to the document. Federal documents and documents issued in states under the jurisdiction of the Chinese Embassy in DC will require authentication from the US Department of State afterwards.Ĭonsulate Authentication: The Chinese Embassy or Chinese Consulate will verify Secretary of State’s authentication. Some states will require certification of the notary seal by a County Clerk first. State Authentication: The Secretary of State Office must certify the notary seal or the certified copy of your document by adding a statement page with a state seal. Government documents include vital records such as birth certificates and marriage certificates or business documents such as good standing certificates. If you are having a government document authenticated, you will need to obtain a certified copy from the State. For academic records such as university/college diplomas, we recommend to request for a notarized copy (also known as certified copy) from your school to avoid damage to your original. Notary: A notary public must first notarize the document for non-government documents such as affidavit or power of attorney. Here are the three important steps for document authentication: The certificate can only be issued if the official has already properly executed the document and may only be attached to a signed original or a sealed certified copy from a public record keeper, such as a Town or County clerk. The certificate of authentication shall verify that the named individual and their position are a matter of record within the office of the Secretary of the State. It is a sealed certificate that recognizes a public official’s authority such as a Notary Public, County Clerk, State Officer or Judge to act in a particular capacity in connection with their signature on a document. State authentication is sometimes called a stamp or gold seal. The documents must first be notarized (if applicable), authenticated by the Secretary of State, then authenticated as the final step by the Chinese Embassy or Consulate as the final step. China is not a member of Hague Apostille Convention, therefore Apostille will not be accepted. How to Authenticate Document for Use in Chinaįor a document originating in the US to be used in China, the Chinese Consulate or Embassy must authenticate the document.
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